Last updated: 10th November 2025
Browns Sports Resort (“Browns”, “we”, “our”) maintains this Historical Marketing Material Policy to explain how we collect, store, and use photos, videos, and other promotional materials that document the history and legacy of our resort and training facilities.
These materials are an essential part of Browns’ identity, demonstrating our long-standing collaboration with professional, amateur, and educational sports teams, as well as our hospitality and health club services. We use photos and videos for archival, historical, or brand storytelling.
This policy applies to all forms of media content (including photographs, videos, promotional materials, and testimonials) collected or created by Browns Sports Resort over the last 25+ years in operation, whether captured by our staff, professional photographers, or third parties acting on our behalf.
It applies to:
The use of images and video materials for promotional and historical purposes is based on one or more of the following lawful bases under the GDPR:
Individuals may withdraw consent at any time, and Browns will cease future use of the material in question.
Photos, videos, and other media may be used across Browns’ communication channels, including but not limited to:
We always strive to ensure that the use of materials is respectful and aligned with the sporting and professional context in which they were originally captured.
To balance the Browns’ legitimate interest in maintaining a historical record with individuals’ privacy rights, materials are reviewed periodically as follows:
| Category | Review Period | Action |
| School or university teams |
Every 5 years
|
Reviewed for continued relevance and appropriateness. May be archived, updated, or removed. |
| Health club and gym members | Every 5 years | Reviewed for relevance and continued consent. |
| General guests and accommodation clients | Every 5 years | Reviewed for relevance and continued suitability. |
| Sports teams | Every 10 years | Retained longer to preserve historical legacy and credibility. Reviewed at the end of each 10-year period. |
| Minors | Until the age of majority + 3 years |
Always obtain parental/guardian consent; delete or anonymise afterwards.
|
Materials that are no longer relevant or are subject to a valid removal request will be securely deleted or anonymised.
Any identifiable individual featured in our historical marketing materials has the right to:
Requests can be submitted by email to:
Allison Williams allison@browns-club.com
Browns may ask for proof of identity before processing the request to ensure data protection and prevent misuse.
All historical materials are securely stored in Browns’ controlled systems, with limited access granted only to authorised personnel or marketing service providers under confidentiality obligations.
Archived materials are kept in secure digital repositories or physical archives located within the European Union.
This policy forms part of Browns’ overall commitment to data protection and privacy and should be read together with our Privacy Policy.
This policy may be updated periodically to reflect operational or legal developments. The most recent version will always be available on our website. Material changes will be notified to relevant clients and partners where appropriate.
If you have questions about this policy or wish to make a request regarding your image or likeness, please contact:
Browns Sports Resort
Email: allison@browns-club.com
Address: Caminho dos Golfes, Vilamoura
Phone: 289322740